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Archive for April, 2010

News update, copyright guidance

April 30, 2010 2 comments

Now that we are past the SIGIR camera-ready deadline, I posted a call for submissions to IRlist.  We now have two submissions, and I hope we can post them next week.

I was asked by a potential author about copyright conflicts.  I corresponded with ACM and received the following guidance.  When you have a paper accepted to an ACM conference, you assign copyright to the ACM and retain some rights.  Those rights are detailed here.  I quote part of it here:

Under the ACM copyright transfer agreement, the original copyright holder retains:  …

  • the right to reuse any portion of the work, without fee, in future works of the author’s own, including books, lectures and presentations in all media, provided that the ACM citation and notice of the Copyright are included
  • the right to revise the work (See §2.4 Definitive Versions and Revisions), …

Authors may post works on public repositories before acceptance but must incorporate the ACM copyright notice upon transfer of copyright.
After acceptance, authors may post the work on public repositories only with the explicit permission of ACM.

I am not a lawyer, and for definitive opinions you should contact the ACM.  To me, it seems that you should either (a) post your paper as submitted to arxiv.org before you receive your reviews (say, the day before notification, so blinding remains effective), then update with your reviewer revisions and the ACM copyright notice after your acceptance, (b) revise the work after acceptance, perhaps by including further experiments that didn’t fit in the original paper, or (c) get permission from ACM to put the accepted paper in arxiv.org.

Another option is not to transfer copyright to the ACM.  I personally don’t do this, because I think as a US Gov’t employee my work isn’t under copyright, so I have none to assign; the ACM has a special permission form for us Gov’t types because of this.  The all-around better solution for everyone is the CC license that arxiv.org uses, where you keep copyright but grant liberal usage.  I’m not sure what would happen if we all decided to dicker the copyright assignment form with ACM… maybe good things, maybe not.

The ACM of course is not the only collector of copyrights, but it’s the one I’ve covered here.  I recommend reading things before you sign them, and if you don’t agree, argue.

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The gates are now open!

April 16, 2010 Leave a comment

I’m pleased to announce that we are ready to open the gates for submissions.

We’ve updated the editorial guidelines (see the link on the side) to include submission guidelines and instructions.  The “how to” is pretty simple: for preprints, surveys, and reviews, you put your paper into arxiv.org and fill out the submission form (also linked on the side).  For technical correspondence, either submit plain text using the form, or send us a PDF.

The “what to submit” has changed a bit following a couple weeks of intense discussion among the editorial board and other friends.  Our central goal is to act as a rapid dissemination and discussion site for information retrieval research.  Therefore, our main thrust is preprints – approved preprints will be blogged here for comment and discussion.  Surveys and technical reviews also fit the arxiv.org paradigm.

Another forum missing in the IR community is technical correspondence.  Where can you write a detailed critique of something (say, pooling), and have a thoughtful written discussion on it?  Up to now, you could send it to a conference (long wait, eventual conversation) or to a journal (longer wait, no conversation), or post it on the net and hope.  We think that by making a central forum for this, we can drop the “hope” from the process.

We are still looking for editorial board members in several areas.  If you think you want to be a part of Not Relevant, drop me a line.

So, we’re ready!  Send us your work and get it in front of the research community, now.

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